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5 Tips for Making Your Next Corporate Meeting a Success

The Ultimate in Safety, Service and Satisfaction

Vancouver is the perfect location to work or to visit because of its magnificent mountains, sparkling ocean, and a certain cosmopolitan glamor. If you're in town for a meeting or event and want to have an exceptional experience, you can stay at first-class hotels, enjoy the benefits of outstanding facilities or the unique cuisine, including the award-winning convention center.

Whether you’re organizing a small event or a major convention, Griffin Transportation understands how usually the ground transportation provided to your attendees often influences the rest of your program and illustrates the value of an event.

Thorough organization is key to any event. At Griffin Transportation we understand, more than anybody else, how important are the meticulous anticipation of future events and the pre-planning in creating a successful event and in ensuring a memorable customer experience. Because of this, we wanted to share with you a few advice to keep in mind when planning your event.

1. Know Your Budget

The first step that must be taken is to determine what your budget will be. You can't make any decision before doing that because everything else arises from here. When you know the sum you can count on, you can easily decide whether to hire a best-selling author or the less-known but possibly amazing one as your main speaker? Depending on your budget constraints, this decision should be easy to make. But, very often, this aspect of event planning is omitted, so many peopleend up spending 2-3 times more than they originally planned. Therefore, try to establish a budget to save yourself a lot of trouble.

2. Plan Ahead

This may seem obvious, but if you choose to wait until the last minute to start organizing your event, you may find that many of your essential providers (like caterers and entertainers) are already booked. So, it's wise to start calling approximately 4 to 6 weeks in advance, to make sure they are available for your event.

3. Understand Your Audience

A key aspect is also to figure out your audience and to act accordingly. Your event addresses to 500 corporate professionals or 5 toddlers? If you don't personalize things by the type of attendees that you have to your event, you can have a massive disaster. Becoming truly familiar with the wants and needs of your audience it's essential, so start doing a little research.

4. Choose a Reputable Transportation Provider

Equally important is to choose a reputable transportation provider that you can always count on. Following the steps mentioned above, you should already know what your transportation needs will be (the number of people needing transportation, the type of vehicle you’ll need). Therefore, your next step is to make your reservation. Have you asked yourself how to choose the perfect one? Here are a few questions to ask: How much experience do they have? Griffin Transportation has been providing its services in greater Vancouver area and beyond since 1999 and, in 2001, it merged with New Pacific. We understand the mechanism of cultivating lasting relationships, this being a fundamental feature of our business model.

How do they ensure punctuality? At Griffin, we are proud to own not only the latest communications equipment but also some of the most technologically advanced logistics in the domain. This translates into you arriving on time, anywhere you want, every single time. How can one make a reservation? It's quite simple. Our website helps you schedule a reservation as quickly and easily as possible. So every time you need a mini bus, a luxury sedan or anything in between, contact us and we will provide you with a solution. Griffin’s Meeting and Events Services can add value to your event and make it unforgettable, by providing:

  • Arrival and departure services that guarantee exceptional first impressions
  • Pre-event analysis to maximize vehicle utilization to match your budget
  • Contract negotiation and local vendor selection to ensure the best value possible
  • Integrated global transportation services for seamless operated programs
  • Management, program planning, and on-site coordination of all types of services

We consider it extremely important to provide passengers with impeccable service and efficiency. We always come up with solutions that unite the gap between the logistical features of your program and the goal to deliver exceptional passenger services. We focus on our clients'needs, design the transportation solutions that meet your objectives and deliver only the best value for every dollar you spend. Whether we are offering solutions for a small group of people in Vancouver and the Pacific Northwest or dealing with a group of 200 in London, Griffin Transportation has the knowledge, the vehicles and the experience to only deliver successful outcomes.

Posted on May 31 2016

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