Vancouver Limo - Griffin Transportation
Visit us on Facebook Visit us on Twitter Visit us on LinkedIn Visit us on Google+
1 877 369 5466 Toll Free
Or send us an email

Taking it All With You: Getting Your Virtual Files to Your Destination

The Ultimate in Safety, Service and Satisfaction

If you're going on a business trip, you need access to your files. But what is the best way to get your files to your destination with you? There are many options, and they have varying levels of security and convenience.

  • Flash drives. Flash drives are convenient; they fit in the palm of your hand, they can attach to your keychain and they can be accessed on any USB capable device. However, they have a major problem: security. Anyone can pick a flash drive up. They can also be lost and -- because you have another copy completely of your files -- you can't be guaranteed that your files will sync with your work files (someone else could be working off another copy entirely and you'll end up with two copies).
  • Cloud drives. Cloud backups are useful because they can be accessed from anywhere in the world. However, unlike flash drives they can't be accessed offline. This could be a problem when you're traveling, especially if you're in an area that doesn't have consistent Internet access.
  • Local hard drives. Local hard drives are a great way to keep your files secure while still being able to work on them offline. However, the downside is the same as the flash drive: you could be working on files while others are working on them in the office and because you're offline, you'll never know. This downside can be mitigated by using a file syncing service, such as Dropbox, to combine different versions of file.
  • Email. Many people still email files to themselves so that they can work on them wherever they go. This is usually considered an IT bad practice for a few reasons. For one, you won't be able to get into your email if you're offline. Your email is not secure; anyone who gets into your email will have access to all your files. Moreover, it's simply not efficient. You need to send emails back and forth to yourself every time you transfer a file.

You may want to consult with your tech department regarding the best options for you. They may have some choice words about loading confidential files on a flash drive, for instance!

Posted on Jul 31 2014

Share on Social Media